The Mongolian Birds Taxonomy and Rarities Committee
(Mongolian Birds TAXORCOM)
1. Function of the MBTRC
1.1. To receive submissions and to make informed, discerning and impartial decisions on records of birds in Mongolia
1.2 To maintain an archival record of submissions to the MBTRC.
1.3 To publish the decisions of the MBTRC in the “Ornis Mongolica” journal which is one of the ornithological professional journals.
1.4 To maintain a Review List of those species which the Committee will consider.
1.5 By a consensus of knowledgeable members the Committee may add records to the official checklist of the Mongolian avifauna; a vote against including any such record is not a judgment on the truth of the record or the integrity of the observer.”
2. Board member of the Committee
2.1 The Committee shall consist of up to seven board members (5 national and 2 foreigners), and two of whom shall be the International and National Coordinators.
2.2 A candidate for membership shall be a person who has demonstrated an expert ability in and knowledge of the field identification of birds and who is a member in good standing of Birds of Mongolia. The International Coordinator shall responsible for bird records by individuals, researchers, bird watchers and research team of foreign countries and questions related to the records. A National Coordinator’s duties will be to collect, compile and present all records by Mongolian citizens, including individuals, researchers, bird watchers and research teams.
2.3 A board member shall be nominated by the Committee and duration of membership shall be 5 years. All members shall be eligible for reappointment to the Committee.
2.4 The National and International Coordinators shall be appointed by the Committee members.
2.5 The Committee board members shall meet once each year.
2.6 The Committee shall elect a proxy to replace a board member during a limited absence, or to fill a casual vacancy until the appointment of a full member to the Committee.
2.7 A Committee board member shall review records thoughtfully and be committed to doing the work of the Committee in a timely and efficient manner.
2.8 The Committee may remove for cause any board member who is delinquent in their duties, by a majority vote of all other members.
3. Voting Procedures
3.1 All Committee members including the International and National Coordinators shall cast a vote independently, which will either Accept or Not Accept a record. Committee members are not required to vote on their own records instead this may be done by an appropriate proxy member.
3.2 Decisions to Accept or not Accept records in the first round of voting and in all subsequent rounds, must be supported by concrete opinions by Committee board members.
3.3 Committee board members shall not consult with each other at the first circulation of a record, but may consult before voting at any subsequent recirculation.
3.4 Upon receipt of a submission each board Committee member shall:
* judge its validity and cast a vote promptly;
* send the vote to the Coordinators (firstname.lastname@example.org).
3.5 A Committee board member may request that expert opinion be obtained to assist in the appraisal of a record.
3.6 A vote on a submission may be deferred pending receipt and circulation of expert opinion.
3.7 A record shall be accepted if it receives six or more votes for acceptance.
3.8 A second round of the voting may take place if:
* there are four or five votes for acceptance of a record;
* expert opinion is requested and obtained;
* the Coordinators or a Committee board members so requests with substantive reasons, except when a vote is unanimous; or
* substantial new evidence is presented to the Committee;
3.9 A third and final round of voting with re-circulation of the file may take place; any of the conditions governing the requirement for a second round vote are repeated.
3.10 A record that cannot be decided after three rounds of voting shall be discussed at a meeting of the Committee board members, following which a final vote shall be taken. All decisions of the meeting must be sent to the foreign committee members.
3.12 In the absence of a decision after the second round of voting, the Coordinators or a Committee board member may request with reasons that a submission then be considered at a meeting of the Committee.
4. Observational Requirements
(a) Subject Species
4.1 The Committee will appraise records of species defined in the “Review List”, and new additions to the Mongolian Bird List.
4.2 It will not appraise records of birds which the Committee reasonably believes to be of captive origin.
4.3 It may appraise published records which have not previously come before it.
4.4 The Committee shall compile and maintain a “Review List” of those species which it will treat based on reported observations over a preceding ten-year period, to a maximum average of 1.5 records per year.
4.5 Species averaging greater than 1.5 records per year, with sightings in at least seven years of the preceding decade, shall be removed from the Review List by a majority vote of the Committee.
4.6 A decline in reported abundance to a level corresponding with that defined in paragraph 4.4, may cause a species to be returned to or placed on the Review List by a decision of the Committee.
4.7 The form of a report compiled by the observer or author will be used the Bird Taxonomy and Rarities Committee’s Record Submission Form of Mongolia (see Appendix 1).
4.8 Should attach copies of field notes, sketches, photographs and other corroborative materials and should indicate the disposition of any specimens.
4.9 Should contain a complete description of the bird and the circumstances of the observation.
4.10 Should analyze the identification criteria, cite references used, and name other observers able to corroborate the record.
4.11. The filled form should be sent to the Coordinators via? email address.
5. Decisions of the Committee
5.1 The decisions of the Committee shall be communicated to all Committee members and to persons submitting the record.
5.2 The Committee's decisions will be published annually by journal in the “Ornis Mongolica”.
5.3 The Committee may from time to time publish its case summaries in the report series of the “Ornis Mongolica", by arrangement of the International and National coordinators.
Please see Appendix 2. in order to get overall procedures.
The Mongolian Birds Taxonomy and Rarities Committee
Ulaanbaatar 201646A, P.O.Box 537. MONGOLIA
Tel: 976-90112244; 976-91915107; 976 11 (323970)
Fax: 976 11 (320159)